Effective Spring 2025 all classes, undergraduate and graduate, will use this new system to post all syllabi and curriculum vitae.

• The existing HB2504 web page will no longer be used
• No more uploads are required!
• No syllabus templates will be sent out by the Office of the Provost as the new system manages those aspects!
• Once a syllabus is published it is automatically posted to the new HB2504 portal.
• Students access eSyllabus from the same menu link instructor's use
• Faculty can track student engagement with syllabi within the application
• Several faculty participated in our pilot program and helped guide the system configuration to ensure a smooth transition.
• Access to an eSyllabus document is controlled by your eCourses permissions (teacher or co-teacher).
  • You will not be able to access syllabi e-documents if you are not the instructor of record in banner UNLESS your department head or administrative associate email [email protected] to indicate you should be added.

• CIITS has converted your Curriculum Vitae from existing records in the legacy HB2504 web portal into the eSyllabus format.
• These syllabi have been formatted to meet the HB2504 law requirements and the university standard template and in many cases have been abridged.
• Faculty can edit their vitae but are strongly encouraged to keep it to about 2 pages to remain in compliance with the law.

• We lack the resources to provide syllabi entry services.
• We can provide technical assistance if needed. Email [email protected] or call (936) 261-3283.

It is expected most faculty will be able to learn how to use this intuitive system without the need for live training.

We have prepared an 11-minute quick training video to orient you to eSyllabus.

Additional optional videos are also available on specific topics.

• Overview of Syllabus Template
• Instructor Information
• Textbook & Material (explains how to use both commercial textbooks and OER Resources)
• Editing Text and Tables (avoid PDFs, copy from desktop version of MS Word)
• Copying and Resetting a Syllabus
• Adding Components
• Curriculum Vitae

Departments Heads/program coordinators may request group training from John Starne via [email protected] or (936) 261-3297.

• Setting Up Canvas Menu for eSyllabus
• Entering Information into eSyllabus
• Entering Accessible Hyperlinks
• Working with Tables
• Locating the Primary Syllabi
• Primary Syllabus FAQ
• Copying Syllabi between sections

• Faculty will access this new system via eCourses classes using the third link from the top labeled eSyllabus.
• If  importing a course into a new shell using the Copy All option the eSyllabus link may not be present and will need to be added back.
  • Refer to the Setting Up Canvas Menu for eSyllabus for details on how to remedy this issue.
• We will no longer use the Syllabus link. Only the eSyllabus link should be present.

Learn more about Accessing eSyllabus from our help guide

• The nature of copying text is highly variable depending on source program and hardware.
• Best results will come from the desktop version of MS word.
• When copying text into tables, right click and choose Paste as plain text.

• Accessibility is very important as these are public documents by law and heavily reviewed by students who may have unreported learning disabilities.
  • Please pay close attention to the accessibility indicator.
  • Details are covered in the Overview Video and the Editing Text and Tables video
  • Review the written guide on Entering Information into eSyllabus

• Only 1 primary syllabus is possible per course, so if it is taught in different time formats (16 week, 8 week) it is not possible to make one for each type.
• Course lead access can only be granted via an email to [email protected] by department heads or deans.
• Course leads will go to the Simple Dashboard inside eSyllabus and click on the Primary Syllabus for courses they are responsible for.
  • This process is covered in the 11-orientation video.
• Learn more about Primary Syllabus at our specialized help dock